For Faculty and Staff

The Office of the Registrar provides support and offers many services to faculty and staff.  Specifically, the office:

  • Publishes the academic class schedule, academic calendar and university catalog
  • Assists in the room scheduling process for academic classes
  • Provides assistance with registration and grading processes
  • Ensures compliance with academic policies as well as state and federal regulations 
  • Provides guidance to departments submitting documents to APC and Faculty Senate
  • Provides advisors with information on a student's progress toward degree through the maintenance of GradPlan (online degree audit and advising tool)
  • Works with academic departments to determine transfer equivalencies as needed or required

Checking Your Class Roster

OnePort is where you can find a listing of students in each of your courses.  You can also send an email to your entire class or just one student in your class from your class roster page. Here are the steps to follow


Guidelines for Class Schedule Submission

Each department is required to submit a schedule of classes for the upcoming semester by the stated deadlines:

General Schedule Development Information for Departments:

Each Department Chair/Program Director is responsible for submitting his/her department/program schedule for the upcoming semester by the stated deadlines:

  • Feb. 15 for the Summer and Fall semesters
  • Sept. 15 for Spring semester

The Schedule should include course prefix and number, course title, days and time offered, instructor's full name, and any room information.  This information should be provided for all courses taught by Department Faculty in the home department and in other department/programs. Each department should offer courses that are spread throughout the day. Courses with multiple sections should be offered at different times throughout the day.

Classes should adhere to the standard class period times as much as possible.  Deviations must be approved by the area Dean and/or the Assistant Provost for Academic Administration. Departments should refer to the Class Schedule Grid for more information on appropriate time blocks. Classes cannot be scheduled during the TR 11:50 – 1:05 p.m. time period.

If a department schedules MW classes, they should also schedule some WF and/or MF classes. Although seldom used, the MF format has a more even distribution between class meetings. Studio/lab/field courses should start and end at times that minimize the number of class periods used.

Please keep in mind:

  • MWF – Morning blocks should end by 11:15 a.m. to allow students to take Humanities classes. Afternoon blocks should begin at a normal time, i.e.12:45, 1:45 or 2:45 p.m.
  • TR – Morning blocks should end by 10:40 a.m. and afternoon blocks should begin at a normal class period time.

To submit additions or changes to the class schedule, please use the Schedule Revision form

For more detailed information, please review the Schedule Development Guidelines and Policies.


Procedure for Recording Grades

Grading Instructions

How to Enter Final Grades

Important Notes

  • *If you are recording a grade of F or U, you must also record the Last Attend Date. Your grade submission cannot be saved without this information. The Last Attend Date must be entered when assigning a grade of F or U for a student. Federal regulations for Financial Aid require that this information be reported to determine the amount of funding that the student might have to repay. The Last Attend Date should be the last date on record that the student attended your class. It must be recorded whether the student earned the F or U due to poor performance or due to non-attendance. This is a required value and grades cannot be successfully submitted without providing this information.
  • *If you are assigning an incomplete, you must also enter a Incomplete Default grade. 
  • *If a student is auditing a course, you must enter a grade of X or Y.  A grade of X indicates the student completed what you require from an auditor; a Y indicates the student did not meet your expectations. Neither grade is calculated into the student's grade point average.


Contact the Office of the Registrar for assistance at

Assigning Incomplete and In-Progress Grades

Incomplete grades (I) are assigned online by the instructor through OnePort when grading is open for a particular term. 

In-Progress grades (IP) require submission of the Request for In-Progress (IP) Grade form.

The Request for Incomplete Grade form should be used by the instructor and the student as a contract to ensure clarity on expectations, remaining work to be done, the default grade (should the work not be completed) and the date the remaining work is due. This form should not be sent to the Office of the Registrar but instead retained by the instructor and a copy given to the student.

The Incomplete Final Grade (default grade) will be an F unless the instructor selects a different default grade from the drop-down box when assigning the incomplete. The default grade should be the grade the student will earn if the remaining work is not completed.

The Incomplete Extension Date (default date) is the default date when an incomplete will roll to the specified grade entered by the instructor. The default date cannot be extended past the stated deadline but the instructor may set an earlier default date if needed.

Steps to Follow When Assigning an Incomplete Grade

  1. From the Faculty Services tab menu, select Final Grades.
  2. Select the appropriate term for grading.
  3. Select the appropriate course for grading from the drop-down menu.
  4. Assign an incomplete grade to appropriate student(s) by selecting the "I" grade from the drop-down grade box.
  5. Click the Submit button at the bottom of the page to save the grades.
  6. Check to be sure you receive a message that your grades were submitted successfully.
  7. View what you have submitted on the Incomplete Grades Summary page. Specifically, confirm the default grade and the default date to ensure its accuracy.

A process run by the Office of the Registrar will automatically change the student's grade from an incomplete to the default, final grade on the assigned default date. The process for instructors to change an Incomplete grade to a final grade prior to the default date requires the use of the Grade Change form, available in the Office of the Registrar.

Important Notes

  • An incomplete grade must not be used as a substitute for an F when the student's performance in the course is less than satisfactory or is indicative of failing.
  • An incomplete grade must not be used in place of a W grade. If a W grade doesn't appear for the student at the time grades are being entered, instructors should enter the grade earned by the student.
  • The process for assigning an in-progress (IP) grade still requires submission of the Request for In-Progress (IP) Grade form  to the Office of the Registrar.

Assigning Online Overrides

To give a student permission to register for your class:

  1. Log into OnePort.
  2. Select the Self Service Banner link at the top of the page.
  3. Choose Faculty Services.
  4. Choose Registration Overrides. You will be prompted to search for the student. If searching by name doesn't return the correct student, you will need the student's 930- ID number.
  5. Identify the type of override you are granting and the course it is for. You may need to enter multiple overrides (for example, if the class is full and the student has not taken the pre-requisite, you will need to enter BOTH Closed Class and Pre-requisite overrides).
  6. Submit the override, then remember to submit again to confirm.
  7. Please Note: The student must now register for the class themselves through OnePort. If the course is closed, they must enter the CRN number directly into their registration form instead of trying to register through the class search feature.

Request for Data

Please visit the Data Request Portal.

Searching for a Student

The Student Search option in OnePort allows you to find information for individual students. To see information on a particular student, you may select them through your Advisee Listing or Summary Class List. Or, if you're looking for a student that isn't your advisee and isn't enrolled in your class(es), use these instructions:

For Faculty & Staff who are Advisors

  1. Log into OnePort.
  2. Select the Self Service Banner link at the top of the page.
  3. Choose Faculty Services.
  4. Click Term Selection and choose the current term.
  5. Choose Student Search.
  6. Enter their student ID number (they must provide this for you).
  7. Select the All radial button (this is important!).
  8. Confirm your selection. Everything you look at in OnePort will now be about this student until you search for and select another student.

For Faculty & Staff who are not Advisors

  1. Log into OnePort
  2. Select the Self Service Banner link at the top of the page
  3. Choose Faculty Services
  4. Click Term Selection and choose the current term (this is important!)
  5. Choose Student Search
  6. Enter your search criteria (student ID number, last name, or first name). If you can't find them by name, try ID number.
  7. Confirm your selection. Everything you look at in OnePort will now be about this student until you search for and select another student.

Don't Forget:
Student ID numbers are 9-digit numbers. On their OneCard, students have an additional digit that indicates how many replacement OneCards they have gotten ( a student with the number XXXXXXXXX3 in on their 3rd OneCard). This last digit is not a part of the ID number and, if they give it you to, should be dropped off when you do a Student Search.


General Waitlist Information

  • Waitlisting does not work with linked courses e.g. lecture courses connected to multiple lab sections.
  • Departments should consider utilizing waitlisting for all sections of a given course rather than having a subset of the sections waitlisted. It can be confusing if one section of XXX 101 has waitlist, but another section of XXX 101 does not.
  • Instructors utilizing the waitlist option for their course(s) cannot issue closed class overrides for individual students.
  • Instructors cannot adjust a student's position on the waitlist.
  • Instructors who would like to utilize the waitlist option for a course, should notify the Registrar and provide the following information:
    • Course CRN
    • Course department, number and section
    • Instructor's name
    • Number of seats the instructor would like to be on the waitlist, i.e. 5, 10, 15?

Waitlist Registration Information

  • Students must register themselves for the waitlist via their OnePort account. If they attempt to register for a full class that has a waitlist option, they will be given the opportunity to add themselves to the waitlist.
  • If a student adds themselves to the waitlist, they will be notified via their UNC Asheville email if a space becomes available.  The course instructor and the student's academic advisor will also be notified.
  • Students have 24 hours from the date and time of the email notification to officially add themselves to the class. Student do this via their OnePort account.  If they do not register within 24 hours, the next student will be notified.
  • Instructors are able to view the students on their waitlist via OnePort.
  • Students may also view their position on the waitlist through OnePort by accessing the detailed schedule link.