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Office of the Registrar  

Confidentiality of Student Records

In order to comply with federal regulations, the University of North Carolina at Asheville has adopted institutional policies and procedures to be followed with regard to disclosure of information from the education records of current and former students.  The student record policy of UNC Asheville conforms to the Family Educational Rights and Privacy Act of 1974 (Public Law 93-380). Education records are in the custody of the Registrar. A student's UNC Asheville academic transcript is permanently maintained. Other documents are retained pursuant to administrative policies.

Copies of the student's official UNC Asheville transcript are released only on the written request of the student, and only after all obligations to the university, financial and otherwise, have been fulfilled. Transcripts received from other schools are the property of the university and are not copied or released.

The university does not permit access to or the release of education records without the written consent of the student except when required.  However, students wanting to release non-directory information to parents or other specified individuals, referred to as proxies, may do so online through their OnePort account using their UNC Asheville log in credentials. Students can authorize  view access to their unofficial academic transcript, including grades, their schedule of classes, account summary for charges and financial aid. Once the setup is completed, the parent or other defined proxy, will have view access through an online portal to the authorized pages granted by the student. Set Up a Proxy now.

For Parents/Other Defined Proxies: Once your student has established you as a proxy and authorized the pages for you to view, you will receive emails with instructions on the steps you need to follow. You must read the emails you receive in order and follow the steps as instructed. It is very important to read through the entire emails to ensure your access and transition to the proxy access system is a smooth one. The initial attempts to access the system are links included in the emails you receive during the setup process. After your initial access to the system is complete, you should access this link - PROXY LOGIN - for all subsequent login attempts.

Please Note: Information can be released without a student's consent when required by law. Students are encouraged to review the release of education records policy and understand what is considered directory information as defined at UNC Asheville.  Students not wanting their directory information released may file a Directory Restriction form in the OneStop Center.  The Directory Restriction form restricts all information on a student.  For example, the university, if contacted, cannot acknowledge whether or not a student is enrolled nor can it include the student in Dean's List notifications or on graduation lists.  Students may revoke the restriction at any time by submitting a written request to the Office of the Registrar.

Last edited by drace@unca.edu on June 2, 2014

Contact Information

Ramsey 011, CPO 1570
One University Heights
Asheville, NC 28804
Office: 828.350.4500
Fax: 828.251.6492
E-mail:  registrar@unca.edu