Confidentiality of Student Records

In order to comply with federal regulations, the University of North Carolina at Asheville has adopted institutional policies and procedures to be followed with regard to disclosure of information from the education records of current and former students.  The student record policy of UNC Asheville conforms to the Family Educational Rights and Privacy Act of 1974 (Public Law 93-380). Education records are in the custody of the Registrar. A student's UNC Asheville academic transcript is permanently maintained. Other documents are retained pursuant to administrative policies.

Copies of the student's official UNC Asheville transcript are released only on the written request of the student, and only after all obligations to the university, financial and otherwise, have been fulfilled. Transcripts received from other schools are the property of the university and are not copied or released.

Grades cannot be released to parents or guardians without written permission from the student. The university does not permit access to or the release of education records without the written consent of the student except when required.  Students are encouraged to review the policy and understand what is considered directory information as defined at UNC Asheville.  

Students not wanting their directory information released may file a Directory Restriction form in the OneStop Center.  The Directory Restriction form restricts all information on a student.  For example, the university, if contacted, cannot acknowledge whether or not a student is enrolled nor can it include the student in Dean's List notifications or on graduation lists.  Students may revoke the restriction at any time by submitting a written request to the Office of the Registrar.

Students wishing to release non-directory information to parents or other specified individuals may file a FERPA Release form with the OneStop Center indicating what information may be released and to whom.  Students must sign the form in the presence of a UNC Asheville staff member or, if mailing it in, have the form notorized.  Forms will not be accepted if they:

1. Are not filled out completely (including the required passcode)
2. Are not notorized if signed outside the presence of a UNC Asheville staff member